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Thursday 23 March 2017
 
 
 

Freedom of information

In January 2005, the Freedom of Information (Scotland) Act (2002) (FOISA) came into force. This allows any individual, anywhere to ask Scottish public authorities for information which they hold. There are over 10,000 public authorities who are duty-bound by this act and they include the National Records of Scotland (NRS).

There are two types of information which the NRS holds.
  • Information contained in the archives

  • Information about the daily administration of the NRS
person at computer

Information contained in the archives

Information in collections of archives is already made available to the public and is therefore is exempt under section 25 of FOISA. To consult the lists of archives available for consultation in the NRS or online go to the catalogues and indexes section. If you want to make an enquiry about information in the archives you should do so through the contact us section.

In some instances information may be subject to restrictions and this will be shown on the catalogue entry. If this is the case then you will need to make a freedom of information request for the information to:

The Freedom of Information Officer
The National Records of Scotland
Ladywell House
Ladywell Road
Edinburgh
EH12 7TF

E-mail: foi@gro-scotland.gsi.gov.uk

Telephone: +44 (0)131 314 4685

We shall respond to your request within 20 working days from receipt of your request and if we have to consult with the public authority which created the record we shall respond within 30 working days.

Information about the daily administration of the NRS

Information in this category includes minutes of meetings, accounts or policy decisions created during the daily business of the NRS. In the first instance you should consult our publication scheme. The publication scheme lists information which is already available to the public either through this website, as a publication or on request from the NRS. The majority of information is free but should a charge be involved this is clearly marked. If the information you seek is not in the publication scheme then you will need to submit a freedom of information request. You can do this using the contact details given above. We shall respond to your request within 20 working days from receipt of your request.

Information held by the NRS about you

If you want access to personal information held by the NRS then you will need to make a request under the Data Protection Act (1998) not FOISA. Please refer to the pages on making a data protection request.

Environmental information held by the NRS
The Environmental Information (Scotland) Regulations (EIRs) allow individuals to request information on the environment from public bodies such as the NRS. If your request concerns environmental information read the EIR request page.

A basic guide to freedom of information in Scotland
The NRS has produced a Basic guide to freedom of information in Scotland which provides an introduction to the Freedom of Information (Scotland) Act 2002 including information about: the main provisions of the act

  • the nature and duration of exemptions
  • existing legislation with which FOI interacts
  • the role of records management in FOI
  • the role of the NRS under the Act

Records management workbook
The National Records of Scotland has made available for comment a records management workbook to permit organisations or auditors to check their records management procedures against the section 61 Code of Practice issued under the Freedom of Information (Scotland) Act 2002.

   
 
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Page last updated: Thursday 12 January 2012

The National Records of Scotland, H.M. General Register House, 2 Princes Street, Edinburgh, EH1 3YY; tel +44 (0) 131 535 1314; email: enquiries@nas.gov.uk